Special Board Meeting
11-09-09
by Jason Fields
DELAVAN COMMUNITY UNIT SCHOOL DISTRICT #703
BOARD OF EDUCATION
SPECIAL MEETING MINUTES
November 9, 2009
The special meeting of the Delavan Board of Education was held on
November 9, 2009, in the District’s library. The meeting was called
to order by Chairman Johnson at 6:30 p.m. Members present at roll
call were Howard, Johnson, Schweigert, Shipton, Teal, and Vannaken.
Gresham was absent. Also in attendance was Jim Nelson, Maintenance
Supervisor; Greg Dirks, Technology Coordinator; Staci Harper,
Elementary Principal; Matt Gordon, Jr./Sr. High School Principal,
Mary Parker, Superintendent; Lori Smith, Board Secretary, Frank
Maras, HDR Engineering; Bill VanDusen, Allied Design Consultants;
and Jared Williams.
The Pledge of Allegiance to the Flag was recited.
PERSONNEL
Motion by Howard, seconded by Johnson to approve Brady Wildenradt
as a volunteer coach for the High School Basketball team for the
2009-2010 school year. By Roll Call Vote: Howard, yea; Schweigert,
yea; Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea.
Gresham was absent. Motion carried.
Motion by Shipton, seconded by Vannaken to approve Stacey Shipton
as a volunteer coach for Junior High Cheerleading for the 2009-2010
school year. By Roll Call Vote: Howard, yea; Schweigert, yea;
Shipton, yea; Teal, yea; Vannaken, yea; and Johnson, yea. Gresham
was absent. Motion carried.
Motion by Schweigert, seconded by Howard to approve Jared Williams
as a custodian, effective immediately, at a rate of $8.25 per hour.
By Roll Call Vote: Howard, yea; Schweigert, yea; Shipton, yea;
Teal, yea; Vannaken, yea; and Johnson, yea. Gresham was absent.
Motion carried.
RECEPTION OF VISITORS
Agenda
Jim Nelson gave a power point presentation on Facility Management
at Delavan Schools. He discussed managing the Indoor Air Quality
(IAQ); possible energy efficiency improvements for the elementary
wing; improving heating efficiencies in the high school, junior
high and shop areas; alternative energy sources, such as
geothermal, solar, wind, as well as the potential to use these for
course work; and considerations for equipment purchases. Photos and
information was shared from his tour of the new middle/high school
in Cuba, Illinois, where alternative sources of energy (geothermal
and solar) are being used.
Frank Maras, a representative with HDR Engineering, gave a
presentation on heating and ventilation options for the District. A
feasibility study would determine what is needed to: improve the
heating system efficiency and improve the IAQ in the elementary
area; improve the junior high area heating system (separate
system?); and provide options and cost estimates to replace or
upgrade the steam boiler used for the high school.
Options for the high school steam boilers include:
- Replacing the existing burners and boiler stacks only.
- Replacing both steam boilers entirely, including the stack; and
replacing the condensate receiver.
- Converting from a steam system to a hot water system; and
determining if geothermal would be cost-effective considering the
age of the building.
- Replacement possibilities for the Industrial Technology (Shop)
steam boiler.
Discussion followed about the potential life-span of the high
school building which was built in 1922. Mr. Van Dusen discussed
the inefficiency of the high school building, as well as handicap
accessibility problems and fire hazards, which could qualify those
using it as “inadequately housed students.” The potential for a
grant from the Illinois School Construction fund is low, as the
State is reviewing applications from 2002 and is not funded at the
present time.
The Board gave direction to Dr. Parker to move forward with a
feasibility study by HDR Engineering. Life Safety Funds will be
used for the study at a cost of approximately $9,700. The study
will provide options for ventilation, heating, and potential air
conditioning (in the Elementary), as well as a life-cycle cost
analysis.
It was suggested to investigate the use of geothermal for the
elementary areas, evaluate the Junior High heat exchanger (continue
using one boiler for the junior high and high school), and maintain
the high school system with minimal equipment updates, such as
replacing one burner on the steam system and using the second
boiler as an emergency back-up system.
After the feasibility study is received, funding options by the
District will be discussed by the Board, so construction could
begin in the summer of 2010.
COMMUNICATIONS/INFORMATION
Dr. Parker and the Board thanked Jim Nelson and Greg Dirks for all
their efforts on this project.
Board member Schweigert reported that the IMEA music participants
from elementary and junior high had an excellent performance.
ADJOURN
Motion by Schweigert, seconded by Shipton to adjourn. By Voice
vote: Ayes, 6; Nays, 0. Gresham was absent. Motion carried.
The special board meeting was adjourned at 8:40 p.m.
(The agenda for the meeting was posted by the secretary at least 48
hours in advance of the meeting at the District office at 907
Locust Street, Delavan, Illinois, where the meeting was held. A
copy of the agenda for the meeting is incorporated in and made a
part of the minutes.)
President____________________________ Board Secretary
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